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PRESIDENT’S WELCOME
Joe Ganci welcomed the persons present |
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SECRETARY’S ROLL CALL/INTRODUCTIONS
Present - 8 XC Members / Excused – 1 XC Member / Guests – 1 Trustee Karen Eaton – William & Anita Karback – Lea (Mom) & Barry Barnett, Carla DiMaggio, Tom & Aurelia Anastasio |
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Barry Barnett shared his enthusiasm about his exceptional gift of artwork to the Foundation for the Crystal Ball. He commended Anita and Bill Karback for introducing him to the Foundation, stating that this gift comes to us directly due to his friendship with and admiration for the Karbacks. There was a discussion outside the meeting room related to the auction procedures, insured values and the addition to the permanent collection for unsold works following the auction. |
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REVIEW OF XC MINUTES 12-20-2007 Approved unanimously |
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TREASURER’S FINANCIAL REPORT - $199, 181.84 A detailed summary was submitted for the records. |
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COMMITTEE REPORTS (Trustees-in-Charge of Standing Committees Listed in Blue) |
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HISTORIAN J REFOLO
Pictures from the Holiday Parade have been placed in the scrapbook. The purchase of a digital camera was discussed, but Joan is comfortable with her hard copy camera. Shirley stated that she can scan any hard copy photo to JPG for use in ads or media releases. |
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PROGRAMMING / ACCESS USES J REFOLO |
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FIREHOUSE SUBS PROJECT J KWIATKOWSKI
Jules has arranged for the coupons from FS for distribution at the Home Show. He will ask RSVP to do the stamping of these coupons with the Foundation’s name. |
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PARADES/SHOW AND FESTIVAL APPLICATIONS J KWIATKOWSKI
Glenn contacted the C of C and received an update on the revisions that were discussed about the use of Central Park for community activities. Jules will find out the details about the St. Patrick’s Day parade. |
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GRIEVANC E J KWIATKOWSKI |
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FACILITIES DESIGN/CONSTRUCTION L FLORENCE, J HARTER |
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PUBLICITY S DUNWOODY
Shirley will prepare and submit to the media some pre-event publicity for the Crystal Ball. There was discussion about the need for a publicity plan/calendar that would "anticipate" upcoming newsworthy Foundation events. Events that are about to come to fruition should be assigned for writing purposes to the Foundation member most familiar with the details about an event. |
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FINANCE L KUNTZ
The XC approved spending up to $500.00 to establish the Foundation’s ability to accept credit card payments. Linda will complete the necessary paperwork and have the equipment operable at the Home Show and Crystal Ball. |
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SUNSHINE D LIBERATORE |
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RECORDS MAINTENANCE - G GRUBE ASSISTANT - J AMUSO |
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POSTAGE / MAILINGS G GRUBE |
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SPECIAL PROJECTS G GRUBE |
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AFFILIATIONS M STETLER |
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PRESENTATIONS G GRUBE CO-CHAIRS - L JODREY, T LENET |
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MEMBERSHIP BENEFITS G GRUBE
Joe recently suggested that we develop a mechanism and recordkeeping system that would allow us to both define and contact members of various groups within the Foundation – Founding, Supporting, Challenge, Residential, Business, LEGACY Donors, Million Dollar Club, etc. |
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MEMBERSHIP G GRUBE CHAIRPERSON - K SANBORN 1/16/08 – 1,672 Members |
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PERSONNEL S PERKOVICH |
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NEWSLETTER D HAYMES CO-EDITORS - D HAYMES, J SALKOVITZ, MARY ANN WOIKA
The overview of the March newsletter has been completed. Deadlines for assignments to writers, articles and photos to the Editors, proofreading, final copy to Curley Tail, print copy to Dolphin and mailing dates have been established. |
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AMBASSADORS CORPS J GRUBE CO-CHAIRS - M DEOSARRAN + C HERTLE
Growing steadily!! There are a myriad of assignments that need filling. |
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MARKETING V BETTS Identification badges are being ordered. |
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SPECIAL EVENTS K EATON, JOAN GRUBE
a)CRYSTAL BALL – February 2, 2008 CO-CHAIRS - K EATON, A VOHS
Final preparations are being made. IT IS A SELLOUT!! Volunteers are needed to help transport and set up auction items on the afternoon of the Crystal Ball.. A security person will be on site to ensure the security of the valuable items being offered for auction.
b)"MUSIC IN THE AIR" – April 25-27, 2008
The JSO strike has been settled and final arrangements for Picnic & Pops are in the works. We await site commitments from the auxiliary sites for Saturday and Sunday performances. Nearly thirty performers/groups have volunteered to perform.
c) HOME SHOW – February 2-3, 2008 All materials have been ordered. Signups for booth coverages is underway. |
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BYLAWS T CORUM CHAIR - J MODEN Committee will soon convene. |
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INVESTMENTS T CORUM |
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ACQUISITIONS T CORUM CO-CHAIRS - T + A ANASTASIO
All committee persons are working to evaluate our permanent collection and to find display space for the collection. |
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WEBSITE J GANCI TECHNICAL OORDINATOR - J SERMARINI ENTRY MANAGER – L FLORENCE
Joe has arranged a teaching session for the entry manager with Joe Sermarini. |
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NOMINATIONS
S Dunwoody and E Refolo completed the first reading of the nominations for officers for 2008 at the November Trustees’ meeting.
President – Joseph Ganci / First Vice President – Thomas Corum / Second Vice President – Sam Perkovich / Secretary – Glenn Grube Treasurer – Linda Kuntz. There were no additional nominations from the floor. The first reading was approved and closed. The final reading and vote will take place at the January 23, 2008 Trustee’s Meeting.
J Ganci has one or two names that he plans to nominate for Trusteeships.
There will be a recommendation that Charles Helm and James Darby be given Trustee Emeritus status for their past dedication to the Board of Trustees of the Foundation |
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AWARDS J GANCI The finalists have been selected and will be announced at the Crystal Ball. |
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SPECIAL APPOINTMENTS / ADVISORS |
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STRATEGIC PLANNING D HERTLE
The land swap between Palm Coast Holdings and the City of Palm Coast was officially signed in October. We now await the formal lease to the Foundation. |
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GRANT WRITING J GANCI COORDINATOR - ???
Three members have volunteered to be the core of our grant writing team. |
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FUNDRAISING J GANCI
The concept of a MILLION DOLLAR CLUB was approved. The details are to be further developed by J Grube. Basically, the CLUB will be limited to the first one thousand members who donate one thousand dollars (1,000 x $1,000= A MILLION DOLLARS) to the Foundation specifically directed to membership in the CLUB. Special recognition and privileges are being developed that will be available only to the CLUB members. |
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Misc |
a) Need for office space J GRUBE J Grube will follow up on this project. |
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b) Foundation Decal Decals have been printed and await the sending out of the Dues bills. |
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c) Peelers The Trustees have reviewed this fundraising proposal made by Guest Jack Abshire. Additional food service facilities have been contacted by Jack to upgrade his proposed "peeler". We await a response to our plans for a Challenge Grant before we decide to move forward with this program. |
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d) Life Membership in the Foundation – The Trustees are discussing the possibility of creating a Life Membership opportunity for members of the Foundation - perhaps limited to Emeriti at the start. |
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e) 501(c)(3) – As per IRS form 1023, the non-profit designation is as shown. |
