Meeting started at 2:30 PM. the start time published on the Agenda said 2:00 PM but on the Meetings 2008 Calendar it was marked 3:00 PM. The majority of Attendees did arrive at 2:00 PM.

Joe asked if someone could take the Minutes of the Meeting, Denyse Liberatore offered to do so.

Joe Ganci mentioned that we now have credit card capabilities.

New member was introduced: Angeles Vidal

As we do not have a Quorum at this time we will have to wait for more Trustees to show up in order to vote

Joan Refolo, our Historian, mentioned that she is keeping two books. One for Events for pictures and another for Chronicles of trips being made to look at other facilities and keeping pictures of what they have to offer. She also subscribes to some magazines and reviews articles that may be of interest and passes these along to the Executive Committee/Trustees.

Coupons to be handed out at the Home Show for the Firehouse Sub. Program. So far we have received a $50 check and another check (not sure of amount).

Concerning the Holiday Parade, Joan Refolo reported that there was a small attendance by the membership and that the goal is to have more members show up. She mentioned that those that did attend had a wonderful time, fun hats were worn, a banner was carried and a convertible was decorated. Joe mentioned that as we are the largest organization in Palm Coast that we should certainly plan something special for the next year’s Parade well in advance.

The Library has an annual event of decorated Christmas trees from all organizations and Joe suggested that perhaps we could have a tree representing the PCFFAE. Joan Refolo mentioned that creative decorations could be made to reflect the various forms of Art, Dancing and Singing etc. Perhaps a budget could be established. Denyse Liberatore suggested that perhaps this could become a way of encouraging our local students to collaborate on this project for the Foundation.

It is the intention of Facilities Design/Construction to layout the criteria to make the Arts and Entertainment building "GREEN" - environmentally friendly, this will need to be coordinated with the Architect and Engineers.

Shirley Dunwoody sent in a summary update on Publicity. A contact was emailed by Sam Perkovich from the Methodist Church. It was suggested that follow up within 48 hours needed to be done with newspapers and magazines to get more cooperation. It seemed that newspapers were more helpful if ads were purchased. Shirley will be following up on all phone calls.

Crystal Ball is SOLD OUT! A number of Artists have donated 150 items including a diamond necklace etc.

Judy Amuso has been doing lots of work for Records Maintenance and Carol Monachese, a new member, will be helping her.

We are still in need of a coordinator to work with the Flagler Volunteer Services.

Trish mentioned that several Presentations have been lined up. March 11: Hadassah; April 17: Elizabeth Ann Seton Women’s Guild. Joe mentioned that a Multi-denominational Christian Women’s group should be contacted.

Regarding Membership Renewals, it was suggested that a Benefits to Members be included or at least mentioning that ultimately it would be beneficial. Perhaps also a multiple year membership discount could be formulated, in case some members would like to prepay, say three years in advance or more. Sam suggested that if a Business brings in 5 members then they could benefit with a "free" ad, a $100 value. It was also suggested that everyone should receive a Foundation Logo for their car.

We have 1,673 members and they are listed on our Website:

A sample Peeler (giving discounts) may also be done by the Foundation.

Joe mentioned a Challenge Grant of $1,000 for every new member, this proposal to Palm Coast Holdings could raise $5 Million dollars. We await the PCH response.

The Treasurer’s Report was given and handed to Joe.

A Quorum was now present and a Motion was made to accept the Minutes of the last Board of Trustees Meeting, seconded and approved.

The Newsletter is to be published by mid March. It was suggested that some planning and organizing would need to be done in advance concerning the mailing and distribution. There was mention that help was needed for proofreading and Joe has given some names of people who could assist in that area. Joan & Ernie have also volunteered to help where needed. Joe suggested also that the final newsletter be put on a disk so that it could then be uploaded by our Webmaster to the website.

The Ambassadors have been meeting monthly and have been working very hard on upcoming events and activities for the Foundation.

A review of upcoming Events, such as Music in the Air was done by Sam. Follow up with all the artists would need to be done as we have more than anticipated. A site plan will be drawn up to scale showing the location of vendors, tent, etc. Also, Joe will invite someone from the Jacksonville Symphony to meet with him on set up requirements for their needs. We are also waiting on an answer from the Flagler Auditorium’s availability. It was suggested that Street Names be indicated on all Site Plans as many people are not familiar with the New Town Center area. Joe said they would obtain the tent from a local company. We have been promised 1,000 chairs and more can be ordered if we need them. Jules mentioned that he needs to let the Sergeant know how many Deputies will be needed.

The booth at the Home Show #175 is situated in the Old Gymnasium at the Flagler Palm Coast High School on Hwy. 100, February 2^nd & 3^rd, 2008. This location is excellent compared to last year. An Assignment Chart was circulated for members to fill a two hour slot on either day.

It was mentioned that the Flagler County Art League would be having "Art in the Park" March 15 and 16.

Karen reiterated that the Gala (Crystal Ball) is sold out and that there was a waiting list even. A list of auction items will be made available. The room for the auction would only be available at 3:30pm the day of the Crystal Ball so help will be needed for set up.

Tom Corum mentioned that he Trustees had submitted some suggestions on the By- Laws. It was important to note that the Foundation’s Mission Statement needs to be clearly defined on all printing materials so that there is only one Mission Statement which would then become incorporated as the Official Mission Statement in the By- Laws. It was suggested that the By-Laws Committee Meeting date, time and location should be announced on the Website Calendar and could certainly have a restriction that it is "Limited to Members only". Honorary Members should be put into our By-Laws. Research will need to be done to see how other organizations do it.

It has been suggested that all acquisitions be given a dollar value and a list of what is coming in be developed. A White Paper on Policy is now being reviewed. Joe suggested that a Professional Appraiser be consulted to register a Formal Value of each acquisition for Insurance purposes. This type of evaluation is usually based on how well the Artist is known and established versus the critic’s evaluation. We have an Art Appraiser, in-house, Diana Minotti. The Acquisitions Committee will prepare a list of acquisitions.

Joe met with our Webmaster and names of our Trustees will be grouped by category relating to Terms of Office. Also, it was suggested that we have Honorary Trustees, such as prominent people supporting the Foundation who may have Public Appeal, Professionals who come to our Meetings and this could add to our credentials. Sam mentioned that some serious proofreading needs to be done on our Website, there are many spelling errors and this does not reflect well to visitors to our site and Organization. Also, when printing the Minutes from the website it won’t allow for page 2 unless it is downsized to 60%. Spacing is off and this could be fixed.

The Final Reading of the Nominations for 2008 Officers took place. A Motion to accept the Nominations was made and seconded. The Trustees voted unanimously for all nominated Officers: President, Joseph Ganci; First Vice President, Thomas Corum; Second Vice President, Sam Perkovich; Secretary, Glenn Grube and Treasurer, Linda Kuntz. Congratulations to all.

Joe mentioned that a Committee met recently to review the Annual Awards that will be given at the Crystal Ball: one for Leadership and one for Service. The Leadership Award is given to a Trustee and the Service Award to anybody who has contributed in an outstanding way to the Foundation. Glenn Grube and Joe Ganci were last year’s winners. The nominations for these awards are made by the Trustees. They are a surprise and will only be announced at the Crystal Ball.

Joe mentioned that the Land transfer is official regarding parcels A, B & C from Palm Coast Holdings to the City. It was also determined that parcels B & C are next to each other - one for the Arts & Entertainment Center and the other for the Community Center. It was agreed that we would work with the City to avoid duplicate efforts on usage. The new City Manager is very positive to move forward and Joe presented to the City a copy of a 50 year draft lease. The old agreement has been put aside as the City Manager says it is too restrictive. It was agreed that we should go to a Lease and use it in our Fundraising as a $6 Million value which would be included in our Portfolio. The Draft Lease would be reviewed this month and next, but Joe was not expecting to have it back before the Gala.

A $4,000 Tourist Development Grant has been given by the City for ‘Music in the Air’. A $4,175 grant has been received from the City of Palm Coast.

Joe reviewed T.I.F. (Tax Incremental Funding) which is to be used at Town Center. These dollars are available for a Cultural Arts Center and Community Center. Additional Tax dollars from Commercial Development must go back into the area.

Proposals made to Palm Coast Holdings:

We are still looking for some Office space that can be used by the Foundation.

Palm Coast Holdings are producing signs for Town Center sites. A 4’ x 6’ will be placed on our property. In the center of the sign will be the Foundation’s Logo and Motto. Hopefully it will be ready for ‘Music in the Air’.

The next Trustees’ Meeting will be February 27, 2008 at 3:00 PM at the Florida Hospital Flagler, room A/B

Question from the floor concerning the Fundraising Committee