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PRESIDENT’S WELCOME – J Ganci welcomed those present |
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SECRETARY’S ROLL CALL/INTRODUCTIONS 8 Present; 1 Excused; 1 Guest |
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REVIEW and APPROVAL OF MINUTES AND NOTES 1/16/08 XC and 1/23/08 Trustees - Accepted |
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TREASURER’S FINANCIAL REPORT
a) General – The method of reporting treasury balances has been changed to reporting the balance at the end of the month prior to the report being given. As of January 31, 2008 - $180,914.10
b) Crystal Ball – The final profit has not yet been calculated, but will be in excess of $22,000.00 – our largest fundraiser to date. |
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COMMITTEE REPORTS - Trustees-in-Charge of Standing Committees Listed in Blue |
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01
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FUNDRAISING J GANCI
MILLION DOLLAR CLUB – The announcement of the formation of this Donor group will be in the March A&E Marquee |
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02 |
GRANT WRITING J GANCI Joe will soon organize a grant writing committee of those who have volunteered for this task. |
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03 |
STRATEGIC PLANNING D HERTLE
a) Follow up with PCH on our proposals and needs – Joe and Glenn recently met with the principals of Palm Coast Holdings. PCH will continue to support our activities as the benefits to PCH are potentially very great. They will also introduce the Foundation to the Town Center developers.
b) City of Palm Coast – Joe and David recently met with James Landon, City Manager. He is most supportive of our efforts and will continue to involve us in the planning of the Foundation and City facilities in Town Center. |
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05 |
AWARDS J GANCI Sam and Lindsey were again congratulated on their being honored with the Service and Leadership Awards at the Crystal Ball. Joe has ordered the individual mementoes that accompany the larger trophy. |
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NOMINATIONS There is an opening on the Board of Trustees for someone who is interested in serving in this capacity. |
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07 |
WEBSITE PCFFOUNDATIONARTS-ENT.ORG J GANCI TECHNICAL OORDINATOR - J SERMARINI ENTRY MANAGER – L FLORENCE – The website has been purged of any outdated material. Payments and donations to the Foundation may now be made by credit/debit cards via the website. |
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ACQUISITIONS T CORUM CO-CHAIRS - T + A ANASTASIO The acquisitions regulations are being finalized for review by the Board of Trustees. |
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BYLAWS T CORUM CHAIR - J MODEN The Bylaws are about to be reviewed and updated. Any suggestions for changes/additions should be brought to the attention of Tom Corum. |
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SPECIAL EVENTS K EATON, JOAN GRUBE
a) "CRYSTAL BALL" – February 2, 2008 CO-CHAIRS - K EATON, A VOHS
All who had a hand in this magnificent event were thanked. Planning for next year is already underway.
b) HOME SHOW – February 2-3, 2008 J KWIATKOWSKI
All who assisted at our booth were thanked. Having a booth on the main floor was of great importance as we made contact with hundreds of people who we might have not seen were we not in this location. We not only received many membership applications, but gave out a lot of information about our upcoming "MUSIC in the AIR" event in April.
c) MACY’S "SHOP FOR A CAUSE" –Saturday, March 1, 2008 J GRUBE Coupons were distributed to those present.
d) "ART IN THE PARK" – March 15-16, 2008 The Foundation plans to have an information and membership table at this event.
Linda will act as the liaison to the Art League regarding our presence at "ART in the PARK".
e) "ST PATRICK’S DAY PARADE " J KWIATKOWSKI
An email invitation to march with the PCFFAE has been sent to the membership.
f) "MUSIC IN THE AIR" – April 25-27, 2008 STEERING COMMITTEE HEAD LINDSEY FLORENCE
The committee is meeting weekly as plans are formalized for this two day event. The proposed budget will be submitted to the Executive Committee for review and approval. A request for volunteers to work for a couple of hours on the MitA Saturday or Sunday will soon be sent to the membership.
g) SPONSOR A JOHN BARRACUDA SHOW – Glenn will meet with John and report details of this proposal to the XC.
h) "FESTIVAL OF TREES" AT THE LIBRARY 2008 - The PCFFAE will participate.
1) "HOLIDAY PARADE" 2008 - The PCFFAE will participate. |
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MARKETING V BETTS The XC awaits an update on permanent name tags for the Trustees and Associates |
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AMBASSADORS CORPS J GRUBE CO-CHAIRS - M DEOSARRAN + C HERTLE
Membership in this group continues to expand. Enthusiasm is rampant as the Ambassadors make plans to provide support personnel for a variety of upcoming Foundation activities. |
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NEWSLETTER MARCH, 2008 D HAYMES CO-EDITORS - D HAYMES, J SALKOVITZ
With a limited editorial staff, the March issue of the A&E MARQUEE is being prepared for publication. There is a need for additional members to step forward and volunteer services to this committee. |
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MEMBERSHIP 1,696 G GRUBE CHAIRPERSON - K SANBORN
Dues letters were approved and will soon be printed and mailed. |
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MEMBERSHIP BENEFITS G GRUBE An overview will again appear in the March A&E MARQUEE |
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PRESENTATIONS G GRUBE CO-CHAIRS - L JODREY, T LENET Two are scheduled during the next two months. |
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AFFILIATIONS M STETLER This activity is being reviewed in seeking the best possible approach to other groups. |
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35
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SPECIAL PROJECTS G GRUBE
a) Flagler Volunteer Services - We are seeking a Volunteer Station Representative to coordinate our volunteer needs with FVS. |
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FINANCE L KUNTZ Linda reviewed the procedures to be used in reporting income and expenditures for MitA. |
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PUBLICITY S DUNWOODY Shirley will work with Lindsey to publicize MitA. Joe will share the February 25 deadline fot inclusion in the NEWCOMER’S GUIDE with Shirley. |
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FIREHOUSE SUBS PROJECT J KWIATKOWSKI Seven hundred and fifty coupons for FS – ten percent to the Foundation – have been distributed. Jules will arrange for three thousand more to be stamped for MitA distribution.for the |
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Misc |
a) Need for office and storage space J Grube will follow up on this project. J GRUBE |
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b) Foundation Decal We plan to distribute our logo in decal form to our members for their cars and/or homes. |
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c) Peelers - Idea for sale at MitA – Glenn is gathering information to be shared with the XC. |
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d) Life Membership in the Foundation – The Trustees are discussing the possibility of creating a Life Membership opportunity for members of the Foundation - perhaps limited to Emeriti at the start. |
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e) Taste of Flagler Corporate Table – Glenn was given approval to make a table reservation for the PCFFAE – members to pay $25 per person to sit at this reserved table. |
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f) Storage Unit – The Foundation now has a storage unit for supplies. Insurance is being arranged by Joe. |
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g) Barry and Lea Barnett Art Contribution – The Foundation expresses its appreciation for the generous donation given by the Barnetts. More information about the use of the artworks will be forthcoming. |
