PC/F Foundation Arts/Ent

Meeting Minutes

AGENDA MINUTES OF THE TRUSTEE’S MEETING
PALM COAST/FLAGLER FOUNDATION FOR THE ARTS AND ENTERTAINMENT INC.

WEDNESDAY, MARCH 22, 2006 FLORIDA HOSPITAL FLAGLER EDUCATION ROOM 4:00 PM

1) WELCOME– J GANCI- PRESIDENT

2) ROLL CALL AND INTRODUCTIONS – G GRUBE, SECRETARY/TREASURER

Present – 17 Trustees, 12 Associates, 8 General Members

Excused - 3 Trustees, 2 Associates Absent – 3 Trustees

3) APPROVAL OF MINUTES OF 1/25/2006 – G GRUBE

Motion – J Kwiatkowski Second – J Refolo Approved Unanimously

4) TREASURER’S REPORT– G GRUBE (See Attached)

5) REPORTS FROM THE STANDING AND SPECIAL COMMITTEES

A) EXECUTIVE – J GANCI

1) QUESTIONS/COMMENTS ON THE EXECUTIVE COMMITTEE NOTES OF 03/08/06 – J GANCI

There were no questions. J Ganci and G Grube further updated ongoing negotiations with City Council and

Palm Coast Holdings regarding the Lease Agreement and Center facade representation.

2) DISCUSSION OF BYLAWS REVISION – D LIBERATORE Following a first reading and an email/phone

approval of the amended Bylaws by the Board of Trustees, D Liberatore gave a brief overview of the

process followed in developing the proposed changes to the Bylaws. An additional addendum was proposed by

G Grube following a recommendation from D Varner. There was a second on the additional material by

C Helm and the additional material was approved unanimously. D Liberatore then made a motion to approve

upon second reading, the amended Bylaws Second by T Corum Approved Unanimously.

3) COMMITTEE REVISIONS/ASSIGNMENTS – J GANCI Committee assignments are under constant

revision. A number of changes were requested at this meeting and have been completed.

B) FINANCE/ DEVELOPMENT/ STRATEGIC PLANNING- L FLORENCE

1) STRATEGIC PLAN FOR FUND RAISING – J GANCI J Ganci has completed the list of potentially large

donors who will soon be contacted in an attempt to build a base of funds that will enable our grant writers to

begin work. The Case Study is nearly complete and will be fleshed out with other materials to form a fund

raising folder to be used by Foundation members in their contacts with donors. Pledge cards have been

developed for Executive Committee review.

2) VISITATION SCHEDULE TO LOCAL AND DISTANT ARTS VENUES –L. FLORENCE

The Kravis Center report has been completed and submitted by L Florence. Additional local venue visitations

will be scheduled in the near future.

3) INVESTMENT REPORT – T CORUM T Corum has been doing research and will submit an overview for

review by the Executive Committee in April.

C) GRIEVANCE – J KWIATKOWSKI There have been no grievances.

D) MARKETING/COMMUNITY RELATIONS - S PERKOVICH

1) SCHEDULE OF PRESENTATIONS – C MCFARLANE The updated presentation schedule has been

received. It is hoped that many members will consider hosting "coffee and" gatherings at their homes as we

continue our membership drive and start our serious fund raising effort.

2) UPDATE OF COMPUTER POWER POINT PRESENTATION – C MCFARLANE Soon!!!!

3) FOUNDATION BUSINESS CARDS – D HAYMES Soon!!!!!

4) NEWSLETTER DATES – FEBRUARY 28 AND JUNE 1 – D HAYMES/J SBORDONE

Denise and John have submitted the basis for our first newsletter "The A & E Marquee". This will be fleshed

out and a date set for distribution.

5) PUBLICITY – D LIBERATORE There will be significant events in the near future that will provide the

Foundation with opportunity for widespread publicity. The Publicity Committee is gearing up in preparation

For making the most of these activities and happenings.

6) SPECIAL EVENTS – "THE CRYSTAL BALL" – S COMBA / K EATON The committee is planning to meet

with the management of The Club at Hammock Beach within a week.

E) MEMBERSHIP – A MYLIS

1) REPORT ON MEMBERSHIP CAMPAIGN – A MYLIS

a) NUMBER OF FOUNDING MEMBERS (OFFICIAL) – 865 TOTAL 943

2) NEXT MEMBERSHIP CHALLENGE – "ANOTHER 2,006 IN 2006" – G GRUBE The members present
were challenged to recruit at least 57 new members before April 4 so our press releases might emphasize that

we have reached the I,000 member plateau.

F) NOMINATIONS – B SCOTT

1) APPROVAL OF TRUSTEE

2) APPROVAL OF ADDITIONAL ASSOCIATES –MARILENE LACSON, GLORIA DAWSON

Motion by C Helm Second by D Liberatore Unanimously approved

G) PERSONNEL – S PERKOVICH

H) PROGRAMMING/ACCESS USAGE – J REFOLO

6) MISCELLANEOUS

Tom Corum received thanks for sponsoring a hole in the name of the A&E Foundation in the recent Irish Social Club’s 27^th Annual Golf Tournament

Glenn Grube thanked Lindsey Florence for setting up a dinner meeting with Carl Duych and Dennis Flood for the purpose of gleaning ideas about how we might best organize the Foundations fund raising and community activities.

Joan Mangano received thanks for working within the Foundation and welcoming the Foundation to set up a membership booth at the recent ART IN THE PARK event sponsored by the Flagler County Art League and the Palm Coast Recreation and Parks Department. The Art League’s present temporary headquarters at Mantanzas High School came about as a result of the Foundation’s bringing this need to the attention of the Superintendent of Schools.

Those who marched in the St Patrick’s Day Parade were thanked. Participation organizer Jules Kwiatkowski received plaudits.

A "Thank You" was received from Debby Geyer for the Foundation’s part in having the City of Palm Coast recognize the need of the Historical Society for storage and display space and temporarily providing such space in the City Hall complex.

A Founding Member, Teri Pruden, has volunteered to help the Foundation research the possibilities of including a Cinematique Theatre in the Arts and Entertainment Center. We welcome her interest.

7) QUESTIONS AND COMMENTS

8) UPCOMING MEETINGS

EXECUTIVE BOARD – WEDNESDAY, APRIL 26

FLORIDA HOSPITAL FLAGLER EDUCATION ROOM 4:00 PM

EXECUTIVE BOARD – WEDNESDAY, MAY 10

HOME OF GLENN AND JOAN GRUBE 4:00 PM

BOARD of TRUSTEES -WEDNESDAY, MAY 24

FLORIDA HOSPITAL FLAGLER EDUCATION ROOM 4:00 PM

11) ADJOURNMENT

WWW.pcffoundationarts-ent.org

FINANCIAL REPORT – 3/22/2006

CYPRESS BANK CHECKING - PREVIOUS BALANCE $1246.14

CHECKS TO: #170 - Chamber of Commerce $270.00 (From donors)

#171 – Pack Rat Shipping – Model 76.12