PC/F Foundation Arts/Ent

Meeting Minutes

MINUTES OF THE PCFFAE EXECUTIVE COMMITTEE MEETING

3:30 PM WEDNESDAY JUNE 27 3:30 PM

FLORIDA HOSPITAL FLAGLER EDUCATION SUITE

1) Welcome– J Ganci, President

2) Roll Call and Introductions – G Grube, Secretary

6 Present 2 Excused 1 Absent 1 Guest

3) Approval of Treasurer’s Report and Payment of Bills - L Kuntz, Treasurer

· “Picnic and Pops” 2007 Report

The final report is nearly finished. All bills will be paid this week. The TDC documentation relative to the receipt of the five thousand dollar grant will be submitted in early July.

· Seeking Assistant Treasurer to send correspondence to donors and maintain grant files

· Seeking Organizer of Grant Writers

4) City Council/Palm Coast Holdings Update

A further update was shared by Joseph Ganci.

5) Nominations – C. Helm

Trustees – Three names were proposed for possible nomination to the Board of Trustees – Valerie Betts, Karen Eaton, David Hertle. Assignments to contact these members were made in lieu of the absence of Charles Helm. Four present Trustees are to be contacted to determine their ability and time to attend meetings and assume responsibilities for the improved functioning of the Foundation.

6) Review of Overall Committee Structure – G. Grube

Special attention was given to

Newsletter – An overview for our next Newsletter is needed.
Special Events

1. July 4^th Activities – 2007 – We will participate.

2. Creekside Festival – October 13-14, 2007 – We will participate.

3. Crystal Ball – Saturday, February 2, 2008

4. Picnic and Pops 2008 – We will soon select a date for a multi day event.

Publicity – Update and approaches were received from S. Dunwoody/S. Perkovich
School Based Magnet Programs

· Affiliations with Local Arts Group – Update from G. Grube

· Membership - Update from G. Grube

7) Overview of Master Item List

This list will become the basis of future Board of Trustees meetings.

8) Tourist Development Council Grant Applications

· Cultural Activity 2008

· FUND 109 – CAPITAL IMPROVEMENTS

Soon to be completed

9) City of Palm Coast Cultural Arts Grant – 2008

Soon to be completed

10) Organizational Considerations

Need for Office Space – Part Time Clerical Assistant

The Foundation seeks office space and will continue to discuss the best approach to retain a part time clerical assistant.

“Constant Contact” – Secretary Grube continues to research this option for doing mass emailings.

11) Peelers – Glenn Grube shared a possible fund raising program indicating that the Foundation might become the coordinator of such a program in Flagler County. This will be further reviewed.

12) Meeting Dates – 2007-2008

The secretary was asked to develop a proposal for meeting dates for the remainder of 2007 and all of 2008.

13) Miscellaneous

14) Adjournment