MINUTES
OF THE EXECUTIVE COMMITTEE MEETING
WEDNESDAY,
OCTOBER 25, 2006
Present
– J Ganci, G Grube, T Corum, L
Florence
,
S
Perkovich
Excused – L Kuntz, J Refolo, C Helm, J Kwiatkowski
MARKETING
/ COMMUNITY RELATIONS – S. PERKOVICH
M01) Presentations
/ “Coffee ands” Schedule – (Sub Committee Co-Chairs Linda Jodrey/Yvonne
Ruediger)
The
Presentations Committee has been upgraded and many presentations/coffees are
scheduled. Glenn recently put out a request for assistants for Yvonne in the
calling process. It has been suggested that anyone hosting a “C&T with
the A&E” be given recognition in the newsletter. A request from Sean O
Casey to assist in organizing a “Coffee and” at his
Art
Gallery
in
St.
Augustine was discussed ...G Grube will follow up on this request. Muriel
Deosarran has offered her home for anyone not having the room to host a
“Coffee and”.
M02) Foundation
Brochure – (Person with Responsibility – Matthew Millman)
S Perkovich
shared a mockup of the brochure being developed by Matt Millman. The X
Committee gave unanimous approval to the concept and await the final rendition
for approval to print.
M03 Newsletter
– (Editor Denise Haymes) There
was an excellent reaction to the October A&E MARQUIS. Ads procured by
S Perkovich
paid for most of the cost of printing and mailing. Pieces and Assignments for
an early 2007 newsletter need to be defined.
S Perkovich
will work with Denise Haymes to select a date for the development of the
skeleton for the late winter issue.
M04) Special
Events – (Coordinator Joan Grube)
a) “COUNTRY
WESTERN JAMBOREE” ( Chair Joan Grube) Another smashing success...that made a
profit of over $2500. Approximately 180 persons attended the event including
the performers.
b) “THE
CRYSTAL BALL” –
January 27, 2007
(Co-Chairs Susan Comba / Karen Eaton) All is in order for this special event.
Over one quarter of the available reservations have already been made. There
was a recommendation to include statement on the flyer that only part of the
donation is tax-deductible.
c) TOUR OF
ARTISTS’ HOMES and LUNCHEON –
SATURDAY, FEBRUARY 17, 2007
-
(Chair Karen Eaton) All in good order.
d) “FRED
ASTAIRE DANCE SHOW” - Date to be set (Chair
???)
e) “AN
ETHNIC EVENT”- Date to be set - (Chairs John and Karen Barracuda) J Refolo
and G Grube met with John and Karen Barracuda to discuss further plans for how
this will be developed over time.
f) “PICNIC
AND POPS” –
Sunday, May 20, 2007
(Chair - ???) Permission was received to book a facility and the Jacksonville
Symphony. C Helm reminded the Committee to get Rain Insurance for this event.
M05)
Publicity - (Sub Committee Chair Denyse Liberatore)
There was a
need expressed for heightened publicity. Joe and Sam will be working to
upgrade the amount of media material that is being sent out. A Master Schedule
for weekly media releases has been proposed and will be considered at the next
meeting of the Publicity Committee.
S Perkovich
is researching the wording for an ad seeking a part-time public relations
contractor.
M06)
Ambassadors Corps – ( Co-Chairs Muriel Deosarran, Tess
Mitchell, Tom Mitchell)
We seek
additional Ambassadors as the number of events at which we should be
represented is extensive.
M07)
Foundation T-Shirts – (Person with Responsibility - Joan
Grube) T-Shirts will be available at all events covered by the Ambassadors and
at upcoming meetings.
M08) The
Real Yellow Pages – Sam is working out the details for a barter for our
entry in this book. Her motion was seconded by Joan Refolo and unanimously
approved.
M09) Creek
Side Festival Report – G Grube The crowds were impressed with our plans
and our presentations.
M10) Home
Show Service Fair Application – Saturday and Sunday, February 3-4. 2007
- G Grube The check has been mailed.
M11) Sponsorships
Requested – G Grube We will be seeking sponsors for many of our upcoming
events.
EXECUTIVE
– J.GANCI
E01)
Committee Responsibilities/ Master Calendar – Glenn Grube -
The Master Calendar is being established through these agendas as the agendas
contain timelines for completion and review of committee activities and
accomplishments. The Master Calendar will be more formalized as the dates for
events, meetings, deadlines, etc. are published in the newsletter, media and
website.
E02) Bylaws
Revision – (Sub Committee Chair John Moden)
Consideration
of an amendment stating that nothing could be brought up for a vote at a Board
of Trustees meeting
that had not been discussed at an Executive Committee meeting or presented in
writing to the President at least seventy two hours prior to a Board of
Trustees meeting. This amendment will be on the agenda for discussion at the
January, 2007 Trustee’s meeting. L Kuntz has suggested some financial
updates to Bylaws.
E03) Arts
and Entertainment Center Renderings – Joe Ganci J Ganci is working with
D Lusby of Palm Coast Holdings on
a presentation to be made to the Board of Trustees regarding the site plan for
the Center.
E04) Mortgage
Application Presentation – Area Banks - Joe Ganci Three area banks have
expressed interest inproviding the Foundation a mortgage for the erection of
the Center. Sam is to set up a meeting with People’s
Bank
and Sun Trust Bank. Joe Ganci has prepared a booklet which will be duplicated
and shared with each bank as soon as the representation is available. It has
been suggested that we make certain we have a clause in the mortgage statement
relating to the subrogation of a first mortgage for future repairs and add
additions. TheX Committee unanimously approved the opening of a money market
account with Sun Trust Bank – Motion –
Florence
, second - Corum
E05)
Investment Committee White Paper – (Sub Committee Chair - Tom
Corum) In review.
E06) Consideration
of Approving a “Financial Representative Approved by the Foundation –
The Board of Trustees will be asked to approve Joe Newman as the
Foundation’s first member of a List of Financial
Representatives to be called upon to answer questions related to our fund
raising effort.. He will be available as a resource person to whom potential
donors can be referred by the fundraising teams. This was tabled at the last
meeting. After further discussion, it was unanimously recommended that this
idea be withdrawn from further consideration – Motion – Grube, second-
Perkovich. Any member of a fundraising team may suggest that a potential donor
contact J Newman if questions arise. This will be an unofficial act.
E07) Acquisitions
Committee –(Co-Chairs – Tom and Aurelia Anastasio)
Tom is preparing a white paper outlining the immediate and long range
operations of this committee. Four additional acquisitions have been received
for the Foundation’s permanent art collection.
E08) School
Based Magnet Program or
Fine
Arts
Academy–
(Person with Responsibility - Nancy Willis)We need another Foundation Member
to research the steps necessary to establish an Academy or Magnet Program
involving the schools and the Foundation. We will extend our research to
include
Matanzas
High School
.
E08) - E09)
Foundation Student
Memberships / Foundation
Student Trustees – (Ps w R - Nancy Willis and Christle Rafool) As in E08
above
E10)
Flagler County Art League Use of Monetary Awards For Student Artists
– G Grube – The Foundation willprovide up to $150.00 for the Student
Awards at the upcoming “SUNDAY AFTERNOON WITH THE ARTISTS” show.
E11)
Affiliations with Local Arts Groups – G Grube Proposals have been
developed and are being discussed.
E12)
Committee Organization – G Grube The committee organization is under
review and will be modified to
reflect
the removal of inactive members and the addition of new volunteers.
FINANCE
/ DEVELOPMENT / STRATEGIC PLANNING -
L.
FLORENCE
F01) Design Overview – (Sub Committee Chair Lindsey
Florence
) A follow up meeting with representatives of PPI has been scheduled for
Wednesday, December 6 at
4:00 PM
in Room C at
Florida
Hospital
Flagler.
F02) Reports
on Visitations to Performing Arts Venues / Town Center Site Visit – L
Florence Unless something pressing occurs, no further visits are seen as
adding anything to the research already done. Notes from prior visits are
being processed by
Florence
. A visit to the Town Center site will be organized soon.
F03) Strategic
Plan for Fund Raising / Potential Donor List – Joe Ganci
Team member
selection is underway. Training for our fund raising teams will soon be
organized.
F04) Membership
Privileges
a) Founding
Member Donors/Residential Subscribers/General Donors/Sponsor VALUES – G
Grube
b) Work with
Realtors to Arrange a Way for New Residents to Receive Automatic Foundation
Memberships - (Person with Responsibility – Sam Perkovich)
c) Special
Membership Plus Pre-Opening Support Schedule – G Grube
d) Special
Membership Privileges Tied to Residence – Brifman proposal
Shirley
Dunwoody developed an overview for our review.
F05) Prepayment
of Advertising and Admission Fees – A Credit Line - Glenn Grube – An
idea to be further considered.
F06) Grant
Writer(s) – (Person with Responsibility - XXXXXXX) will contact
Catherine Larson, Sam Perkovich and Joe Ganci. Person to research the best way
to organize a mixed group of professional and volunteer grant writers in order
to have them begin the application processes. This overseer is not to be one
of the writers, but the coordinator of the grant writing process. This person
will work with the Board of Trustees and Fund Raising Chairman to be certain
we apply in a timely and accurate way for all possible funding through grants.
F07) Bricks
and Mortar Grants – State of Florida –We will be ready for the next
three cycles of these grants from the State of
Florida
. DEADLINE _
JUNE 30, 2007
F08)
Tourist Development Council Grant Application – G Grube – Glenn will
complete the application.
F09) Hours/Mileage
Contributions-in-Kind by Members – Glenn Grube Glenn is working with
RSVP to develop a form.
F10) Expenditures
Approval Process / Approval of Payment of Bills – Linda Kuntz
F11) Firehouse
Subs Fund Raising Program – Person with Responsibility –Joe Ganci
F12) Cinematique
Theater Affiliation - G Grube
MEMBERSHIP
–
MS01) Membership
Campaign Activities Update– “2,006
Additional Supporting Members in 2006” – G Grube
We need a sign – “2,006 Additional Supporting Members in 2006”
NOMINATIONS
– C. HELM
N01) 24th
Trustee – Representative
from the Symphonic Society of
Flagler
County
? - Joe and Glenn are following
up on this with Cornelia Manfre and the FSS Board of Directors.
N02)
Associate Nominations – Charlie Helm
MINUTES
OF THE EXECUTIVE COMMITTEE MEETING -
WEDNESDAY,
NOVEMBER 15, 2006
Present
– Corum, Ganci, Grube, Helm, Perkovich, Refolo
Excused –
Florence
,
Kuntz, Kwiatkowski
MARKETING
/ COMMUNITY RELATIONS – S. PERKOVICH
M01)
Presentations / “Coffee ands” Schedule – (Sub Committee Co-Chairs
Linda Jodrey/Yvonne Ruediger)
We
are still seeking assistance for Yvonne in the scheduling of
organizational presentations and “Coffee ands”
M02)
Foundation Brochure – (Person with Responsibility – Matthew Millman)
S Perkovich
The
brochure is in the printing process – 3,000 copies. Thanks to Matt and Sam
for their excellent contribution and leadership of this project.
M03
Newsletter – (Editor Denise Haymes)
Sam
will call Denise to set up a meeting to review the October issue and plan the
February issue of the A&E MARQUEE. Joan Refolo made some suggestions for
modification of the newsletter and joined the newsletter committee.
M04)
Special Events – (Coordinator Joan Grube)
Sponsorships
for all events was a discussion item. Joe has prepared a document for review.
a)
“THE CRYSTAL BALL” –
January 27, 2007
(Co-Chairs Susan Comba / Karen Eaton)
Tickets
sales are moving along. All preparations are complete. The special guest list
is being compiled by Joe Ganci.
b)
“AN ETHNIC EVENT”- (Chairs John and Karen Barracuda) Report by G Grube/J
Refolo
The
resources, both financial and human, are not presently available to
produce the magnitude of a show proposed by John Barracuda. The Foundation
will continue to work with John to organize a series of performer’s
workshops that may lead to his event being carried out at a time in 2007.
There has been interest expressed by the
Bethune
Cookman
Arts
Center
to work with John to produce an
event.
c)
“ARTIST’S TOUR” –
February 17, 2007
( Sub Committee Chair Karen Eaton)
Artists
are being sought to host stops on this tour and luncheon.
d)
“WALK FOR THE ARTS” – March 17 or 18, 2007 (Chair - ???) Report by G
Grube
The
Art League has invited the Foundation to work with them in the organization of
a “Walk for the Arts” in conjunction with the Art League’s
“ART
in the PARK” event scheduled for March, 2007. The Foundation will seek more
information about the nature of this commitment before making a final decision
regarding our involvement.
e)
“PICNIC AND POPS” –
Sunday, May 20, 2007
(Chair - ???) Report by G Grube
1) Grant from
Palm
Coast
A grant of $5,000.00
has been received for this event.
2) Grant from Flagler County Tourist Development Council – Application
has been made for a grant for this event.
We
await the final contract from the Jacksonville Symphony.
f)
Holiday Parade –
December 2, 2006
– Jules Kwiatkowski
The
Foundation will participate in the Holiday Parade. Persons willing to march or
provide special vehicles for the parade
are
to contact Jules at 446-3166.
g)
Home Show –
February 3-4, 2007
– Ed Mylis
We
will have a booth in the service area at this event. Volunteers for two hour
stints at manning the table are invited to contact either Ed at 446-4137
or Tess Mitchell at 793-7759.
M05)
Publicity - (Sub Committee Chair Denyse Liberatore)
S Perkovich
An
ad for a part-time independent contractor (6-10 hours weekly) with computer
and writing skills will soon be placed in local newspapers. Motion by Grube,
second by Corum – Approved unanimously.
M06)
Ambassadors Corps – ( Co-Chairs Muriel Deosarran, Tess
Mitchell, Tom Mitchell)
The
Ambassadors Corps has recently increased dramatically in numbers due to the
recruiting efforts of Tess Mitchell. Any member willing to serve as an
Ambassador or needing more information is asked to contact Tess at 793-7759 or
Muriel Deosarran at 437-4149.
M07)
The Real Yellow Pages – Sam Perkovich
Sam
expressed frustration in attempting to modify some unacceptable requirements
of this organization.
M08)
Ad in the Flagler Auditorium Playbill – G Grube
Sam
is looking into the cost of placing an ad in this playbill.
M09)
“LET’S TOAST AGAIN” – Report – G Grube and L Kuntz
Glenn
has a meeting date set to bring this event to a conclusion.
EXECUTIVE
– J.GANCI
E01)
Arts and
Entertainment
Center
Renderings
– Joe Ganci
Joe
reported on an upcoming meeting with Palm Coast Holdings at which time the
proposed large size renderings will be given to the Foundation and
the
next steps to be taken will be determined.
E02)
Mortgage Application Presentation – Area Banks - Joe Ganci
Sam
will set up a meeting with People’s First National bank in the near future.
Wachovia and SunTrust banks have already been updated on our
mortgage
needs.
E03)
Acquisitions Committee –(Co-Chairs – Tom and Aurelia Anastasio)
Report by G Grube
Four
more pieces of art have been donated to our permanent collection. Tom is
preparing the overview of the Foundation’s acquisition procedures and
seeking a place to display the permanent collection prior to the opening of
our A&E Center.
E04)
School Based Magnet Program or
Fine
Arts
Academy–
(Person with Responsibility - Nancy Willis)
E05)
- E06) Foundation
Student Memberships / Foundation
Student Trustees – (Ps w R - Nancy Willis and Christle Rafool)
Glenn
recently received the name of another potential school based liaison for these
two programs and will be in contact soon.
E07)
Flagler
County
Art
League Use of Monetary Awards
For Student Artists –
J Ganci
Glenn
participated in the awards ceremony at the Flagler County Art League show at
Matanzas
High School
.
E08)
Affiliations with Local Arts Groups – Flagler Symphonic Society,
Motown and Arielle Productions,
Flagler
County
Art
League,
Choral
Society, Flagler
County
Playhouse
,
Northeast Florida
Jazz, Association, Cinematique
Theater - G Grube
The
details of proposed affiliations with the Foundation have been shared with the
first two groups and discussion is underway. Similar information will be
shared with each of the other Arts organizations in the near future.
E09)
Committee Organization – Updated ( Two handouts) - G Grube
The
updated Committee Organization was distributed. We are seeking volunteers to
fill these key positions: Contact
Glenn Grube – 437-9715
·
CORRESPONDING
SECRETARY
·
ORGANIZER OF
OUR GRANT WRITERS
·
LIAISON -
SCHOOL BASED MAGNET/ACADEMY PROGRAM
·
LIAISON
- STUDENT MEMBERSHIPS/ REPRESENTATIVES TO THE BOARD OF TRUSTEES
·
LIAISON
- FIRESIDE SUBS FUNDRAISING PROJECT
·
CHAIRPERSON
-
PUBLICITY SUB-COMMITTEE
·
CO-CHAIRPERSON
- PRESENTATIONS SCHEDULING SUB-COMMITTEE
·
CHAIRPERSON
- MEMBERSHIP
COMMITTEE
FINANCE
/ DEVELOPMENT / STRATEGIC PLANNING -
L.
FLORENCE
F01)
Design Overview – (Sub Committee Chair Lindsey
Florence
)
A
follow up meeting with representatives of PPI has been scheduled for
Wednesday, December 6.
F02)
Reports on Visitations to Performing Arts Venues /
Town
Center
Site Visit –
L
Florence
No
further visitations are planned.
F03)
Strategic Plan for Fund Raising / Potential Donor List/Donations to Date
– Joe Ganci
The
fund raising organization has been revamped. A training session will be
scheduled during the second week in December.
VOLUNTEERS
for the eight fund raising teams are still needed. The
initial contacts with some potential donors of significant funds will be
scheduled for late November and early December.
F04)
Membership Privileges
a)
Founding Member Donors/Residential Subscribers/General Donors/Sponsor VALUES
– G Grube
b)
Work with Realtors to Arrange a Way for New Residents to Receive Automatic
Foundation Memberships - (Person with Responsibility – Sam Perkovich)
c)
Special Membership Plus Pre-Opening Support Schedule – G Grube
d)
Special Membership Privileges Tied to Residence – Brifman proposal
Shirley
Dunwoody has developed an overview for our review. This will be part of the
training session for fund raising team members.
F05)
Grant Writer(s) – (Person with Responsibility - XXXXXXX) will contact
Catherine Larson, Sam Perkovich and Joe Ganci
Sam
will be in contact with a potential organizer of our grant writers in the near
future.
F06)
Tourist Development Council Grant Application – G Grube
Has
been completed. We await the opportunity to make a presentation before the TDC.
F07)
Credit Card Application/Federal Accounts – L Kuntz
This
item was not discussed and will be on a future agenda.
MEMBERSHIP
–
MS01)
Membership Campaign Activities Update– “2,006
Additional Supporting Members in 2006” – G Grube
We need a sign – “2,006 Additional Supporting Members in 2006”
Membership
is just over fourteen hundred. A thorough count of membership is underway. A
push for end of the year memberships is being planned.
NOMINATIONS
– C. HELM
N01)
24th Trustee –
Representative from the Symphonic Society of
Flagler
County
?
Joe
and Glenn are following up on this with Cornelia Manfre and the FSS Board of
Directors.
N02)
Nominations for Officers – 2007 – C Helm
The
first reading of the nominations for Officers for 2007 will occur at the
November 29th Trustee’s meeting. At this time, each of the
present Officers has agreed to serve if elected.
N03)
Associate Nominations – Charlie Helm – Don Alfano, Anne Barrett,
Linda Byrne, Michael Byrne, Erica Catenacci-Haug, Carol Fabbrini, Karen
Finder, Joan Ganci, Shirley Hessler, Emma Kendrick, Jeanne Lea, David LeNet,
Trish LeNet, Pamela Leonard, Adriana Lindberg, Viviane Lindeolsson, Carol May,
Jennifer Millman, Jean Minkin, Sandra Pierce, Pat Rattray, Joanna Salkovitz,
Art Sayers, Maria Sayers Diane Schwalb, Peg Sellier, Zita Seymour, Thelma
Smart, Ann Vohs, Dennis Vohs, Marie Walters, Patricia Webster, Kathryn Weed
A
personal contact will be made with a few Associate members who have been
relatively inactive.
GRIEVANCES
– J.KWIATKOWSKI/ PERSONNEL – S. PERKOVICH/ PROGRAMMING/ACCESS USES – J.
REFOLO No activity
