|
PALM COAST/FLAGLER FOUNDATION FOR THE ARTS AND ENTERTAINMENT INC.
MINUTES OF THE TRUSTEES MEETING WEDNESDAY, NOVEMBER 29, 2006
WELCOME J GANCI- PRESIDENT
ROLL CALL AND INTRODUCTIONS G GRUBE
Present 15 Trustees, 12 Associates, 2 Members, 2 Guests / Excused 2 Trustees, 3 Associates / Absent 6 Trustees
APPROVAL OF MINUTES OF 9/27/2006 TRUSTEES MEETING J GANCI - Vote by Trustees
Motion by Helm, second by Kwiatkowski Approved unanimously
4) APPROVAL OF TREASURERS REPORT AND PAYMENT OF BILLS - L KUNTZ - Vote by Trustees
Balance of $106,178.99 was accepted.
5) REPORTS FROM THE STANDING AND SPECIAL COMMITTEES
A) EXECUTIVE J GANCI
1) QUESTIONS/COMMENTS ON THE EXECUTIVE COMMITTEE NOTES OF 10//25/06 AND 11/15/2006
J GANCI There were no questions or comments.
2) COMMENTS ON THE STATUS OF THE RENDERINGS OF THE CENTER - J GANCI
Joe reported that he has received the representations from Palm Coast Holdings.
3) COMMITTEE REVISIONS/ASSIGNMENTS/ APPOINTMENT OF CHAIRPERSONS J GANCI
a) EXPAND TITLE OF SECRETARY TO THE PRESIDENT TO INCLUDE THE TITLE
OF CORRESPONDING SECRETARY AND APPOINT ASSOCIATE BETTY CAVALLI TO THIS
COMBINED TITLE The appointment was accepted.
B) NOMINATIONS C HELM
1) FIRST READING OF THE NOMINATIONS FOR OFFICERS FOR 2007 C Helm
PRESIDENT JOSEPH GANCI
FIRST VICE PRESIDENT THOMAS CORUM
SECOND VICE PRESIDENT SAM PERKOVICH
TREASURER LINDA KUNTZ
SECRETARY GLENN GRUBE
OPEN FLOOR FOR ADDITIONAL NOMINATIONS There were no additional nominations on first reading.
2) APPROVAL OF ADDITIONAL ASSOCIATES DON ALFANO, ANNE BARRETT, LINDA BYRNE, MICHAEL BYRNE, ERICA CATENACCI-HAUG, CAROL FABBRINI, KAREN FINDER, JOAN GANCI, SHIRLEY HESSLER, ILEINE HOFFMAN, EMMA KENDRICK, JEANNE LEA, DAVID LENET, TRISH LENET, PAMELA LEONARD, ADRIANA LINDBERG, VIVIANE LINDEOLSSON, CAROL MAY, JENNIFER MILLMAN, JEAN MINKIN, PAT RATTRAY, JOANNA SALKOVITZ, ART SAYERS, MARIA SAYERS, DIANE SCHWALB, PEG SELLIER, ZITA SEYMOUR, THELMA SMART, ANN VOHS, DENNIS VOHS, LILLIAN VONDEROSTEN, MARIE WALTERS, PATRICIA WEBSTER, KATHRYN WEED, DENISE WENCIS C HELM - Vote by Trustees
Motion by Perkovich, second by Refolo - Approved unanimously
C) FINANCE/ DEVELOPMENT/ STRATEGIC PLANNING - L FLORENCE
1) STRATEGIC PLAN FOR FUND RAISING J GANCI
a) TEAM MEMBERS NEEDED
b) ORGANIZER OF GRANT WRITERS NEEDED
A suggestion was accepted to invite all Associates to the December 12 Fund Raising Training Session.
2) FIRESIDE SUBS FUNDRAISING PROJECT LIAISON NEEDED Jules Kwiatkowski accepted this special assignment.
3) APPROVAL OF "FINANCIAL REPRESENTATIVE APPROVED BY THE FOUNDATION" J GANCI
THIS ITEM WAS TABLED AT THE LAST MEETING. AFTER FURTHER DISCUSSION BY THE
EXECUTIVE COMMITTEE, THE BOARD OF TRUSTEES IS ASKED TO DELETE THIS ITEM FROM
FURTHER CONSIDERATION. IN THE FUTURE, MEMBERS OF THE FUND RAISING TEAMS MAY
INFORMALLY SUGGEST THAT POTENTIAL DONORS SEEKING ADVICE ABOUT THE BEST WAY
TO MAKE A DONATION TO THE FOUNDATION MIGHT CONTACT ANY FINANCIAL ADVISOR, Certified Public Accountant or
Attorney TO ANSWER QUESTIONS RELATED TO OUR FUND RAISING EFFORT. - Vote by Trustees
Helm amended the motion as shown Motion by Corum, second by Helm - Approved unanimously
D) GRIEVANCE J KWIATKOWSKI
E) MARKETING/COMMUNITY RELATIONS - S PERKOVICH
1) NEWSLETTER UPDATE D HAYMES Perkovich reported on a planning meeting for the February A&E MARQUEE Newsletter.
2) PUBLICITY
a) ACCEPT DENYSE LIBERATORES RESIGNATION AS CHAIRPERSON OF THE PUBLICITY
COMMITTEE - - Vote by Trustees Motion by Corum, second by Helm - Approved unanimously
3) BROCHURE S PERKOVICH Brochures were distributed by Perkovich with special thanks to Matthew Millman, Editor.
4) SPECIAL EVENTS UPDATES/TICKETS/RESPONSIBILITIES
A) HOLIDAY PARADE SATURDAY, DECEMBER 2 JULES KWIATKOWSKI
A signup list was passed around the room.
B) "THE INAUGURAL CRYSTAL BALL" SATURDAY, JANUARY 27, 2007 - SUSAN COMBA /
KAREN EATON All is in order. Tickets need to be sold. Special guests will soon receive invitations.
C) HOME SHOW SATURDAY-SUNDAY, FEBRUARY 3-4, 2007 G GRUBE
Muriel Deosarran accepted the responsibility for the setup of the table at the show. G Grube will provide the materials for distribution.
Tess Mitchell will organize the Ambassadors to cover the two hour segments at the show.
D) TOUR OF ARTISTS HOMES AND LUNCHEON SATURDAY, FEBRUARY 17, 2007
KAREN EATON Cancelled due to lack of artists with studios.
E) "WALK FOR THE ARTS" MARCH 17 or 18, 2007 - JOAN GRUBE
The Foundation is seeking a chair for this event to be sponsored and run by the Foundation in coordination with the Flagler County
Art League.
F) "PICNIC AND POPS"- SUNDAY, MAY 20, 2007 - GLENN GRUBE
A chair is sought for this event. We have received a grant of $5,000.00 from the City of Palm Coast and have applied to the Flagler
County Tourist Development Council and County Commission for financial support. A contract has been received from the
Jacksonville Symphony. A contract for the FPCHS stadium is being developed. This event may be co-sponsored by the Flagler
Symphonic Society.
G) FRED ASTAIRE DANCE STUDIO SHOW (CHAIR - ???) - JOAN GRUBE Still an idea!
H) AN EVENT WITH JOHN AND KAREN BARRACUDA JOAN REFOLO Still an idea!
It was suggested that the Foundation seek sponsors for all special events.
5) PRESENTATIONS SCHEDULING YVONNE RUEDIGER / LINDA JODREY
a) SEEKING MEMBERS TO HOST "COFFEE ANDS"
b) SEEKING ASSISTANCE IN SCHEDULING PRESENTATIONS
6) AMBASSADORS-MURIELDEOSARRAN/TESS MITCHELL/ TOM MITCHELL
a) SEEKING ADDITIONAL AMBASSADORS
7) REPORT ON BAPCO/PCFFAE AGREEMENT S PERKOVICH
Perkovich shared the details of the bartered agreement with the Yellow Pages.
F) MEMBERSHIP
1) REPORT ON MEMBERSHIP CAMPAIGN CO-CHAIR GLENN GRUBE
Membership is approaching 1400, nearly double that at the end of 2005.
2) MEMBERSHIP CHALLENGE "2,006 IN 2006" G GRUBE
A final push for 2006 with a special bulletin will occur in December.
3) SEEKING MEMBERSHIP CO-CHAIRPERSON
4) BENEFITS FOR FOUNDING/SPECIAL RESIDENTIAL/SUPPORTING MEMBERS and SPONSORS
S DUNWOODY / G GRUBE
G) PERSONNEL S PERKOVICH
H) PROGRAMMING/ACCESS USAGE J REFOLO
6) VOLUNTEERS NEEDED FOR THE FOLLOWING POSITIONS:
ORGANIZER OF OUR GRANT WRITERS
LIAISON - SCHOOL BASED MAGNET/ACADEMY PROGRAM
LIAISON - STUDENT MEMBERSHIPS/ REPRESENTATIVES TO THE BOARD OF TRUSTEES
LIAISON - FIRESIDE SUBS FUNDRAISING PROJECT FILLED
CO-CHAIRPERSONS - PUBLICITY SUB-COMMITTEE FILLED
CO-CHAIRPERSON - PRESENTATIONS SCHEDULING SUB-COMMITTEE
CO-CHAIRPERSON - MEMBERSHIP COMMITTEE
7) MISCELLANEOUS
Affiliations are being discussed with six local Arts organizations.
Jean Minkin suggested that we consider a Seaside Music Theater Party as a fund raiser and social event for the Foundation.
8) ADJOURNMENT
| 
