PC/F Foundation Arts/Ent

Miscellaneous Documents

TEMPLATE NOTES OF THE EXECUTIVE COMMITTEE MEETING

WEDNESDAY 10 - 10 - 07 2:45 PM SECOND FLOOR CLASSROOM at the HOSPITAL

A	J GANCI		PRESIDENT’S WELCOME G Grube welcomed everyone as Ganci was abroad.
B	G GRUBE		SECRETARY’S ROLL CALL/INTRODUCTIONS Six Trustees Present / Excused - Florence, Ganci, Kwiatkowski
			GUEST JACK ABSHIRE –PRESENTATION of PEELERS FUNDRAISING CARD Mr. Abshire gave a detailed overview of the Peelers fundraising program. Questions from the XC members were answered.
C	L KUNTZ		TREASURER’S FINANCIAL REPORTS
			a) Balance to Date - $168,312.43
			b) Payment of Bills A proposal - Expense Approval - will be further reviewed by the Executive Committee.
D	TRUSTEES		Response to questions/comments on the Minutes from the September 26 Trustee’s meeting. There were no questions as most items were to be reviewed later in this meeting.
E	C HELM		NOMINATIONS – There were none.
F	Executive Committee Member - in - Charge		COMMITTEE REPORTS a) Review of Committee Assignments (Attached) G GRUBE The assignments were explained – the purpose is to spread the responsibility for Foundation activities among all Trustees and Associates. It was suggested that a detailed overview of all of the committees be developed to include responsibilities, leadership, membership and meeting times for committee meetings. This will be discussed with J. Ganci
	Listed Below		Assignments -Trustees-in-Charge of Standing Committees Listed in Blue
	J GANCI	01	FUNDRAISING J GANCI a) Tourist Development Council Grant Applications for 2007-2008 FUND 110 - CULTURAL ACTIVITY / FUND 109 – CAPITAL IMPROVEMENTS Grube reported on the 110 application that was considered by the Flagler County Commission at their October 1 meeting. We received a grant of $5,000.00. The 109 application, which is completed, will be submitted at a later date b) SunTrust Donations to the Foundation G. Grube has received further information about this program.
	J GANCI	03	STRATEGIC PLANNING D HERTLE A brief discussion about an upcoming momentum boost was held.
	J GANCI	05	AWARDS - J GANCI COORDINATOR - ??? a) Criteria and Process for Selecting Awards Recipients Criteria for the two awards were shared by S PERKOVICH and well received by the XC. It was suggested that J Ganci and G Grube, the initial winners of these awards, develop a small committee to further delineate the rules for these awards and to serve as the final decision makers related to these awards to be presented at the 2008 Crystal Ball.
	J GANCI	07	WEBSITE – J GANCI MANAGER – J SERMARINI L Florence has volunteered to be the Webmaster responsible to update the website on a weekly basis.
	T CORUM	10	ACQUISITIONS – T CORUM CO-CHAIRS - T + A ANASTASIO The Acquisitions white paper is in the process of review. T Corum will soon meet with T + A Anastasio to further the details related to acquisitions for our permanent art collection.
	T CORUM	12	BYLAWS - T CORUM CHAIR - J MODEN The Bylaws Committee will be convened in early 2008 for the purpose of review and updating of the Foundation’s Bylaws. Any suggested changes should be given in written form to Corum.
	S PERKOVICH	21	SPECIAL EVENTS K EATON, JOAN GRUBE All Special Events are in process of planning. a)CABINETS BY DESIGN – Thursday, October 25 Co-Chairs - F DIMATTINA, Z SEYMOUR Invitations have been mailed or distributed, Ganci and Grube were asked to make calls to special guests to encourage their attendance. b)CREEKSIDE FESTIVAL – October 13-14 G GRUBE c)MACY’S "Shop for a Cause" – October 13 J GRUBE d)BELK "Charity Day" – October 15 J GRUBE The above three events are all in order with Ambassadors scheduled as needed. e)CRYSTAL BALL – February 2, 2008 CO-CHAIRS - K EATON, A VOHS All is in order as final details are being completed. Initial invitations will be sent out in early November. f)EUROPEAN VILLAGE RESORT EVENT - ??? (Chair - ???) Grube reported on a recent meeting with Iris Carrasco-Leili from Klaus Fine Jewelry and Botique. We are discussing a couple of events involving the Foundation and supported by Klaus. g)"MUSIC IN THE AIR" – April 25-27, 2008 (Chair - ???) Two grants have been received. We await the appointment of Tri-Chairpersons for this event h)Home Show – February 2-3, 2008 – Our application will soon be completed.
	S PERKOVICH	22	MARKETING V BETTS The Marketing Committee is assisting with the Special Events planning.
	S PERKOVICH	23	AMBASSADORS CORPS - J GRUBE CO-CHAIRS - M DEOSARRAN + A LINDBERG There are monthly meetings of the Ambassadors Corps to ensure that all Foundation activities are covered by members of the Corps. As the Foundation is now an official STATION of the Flagler Volunteer Services, there is assistance from this organization available to secure Ambassador coverage at events.
	S PERKOVICH	24	NEWSLETTER – D HAYMES CO-EDITORS - D HAYMES, J SALKOVITZ, MARY ANN WOIKA The Newsletter is in an editing stage and should be ready for distribution by mid-October. It was suggested that a special bulletin might be prepared to accompany the dues letters in early 2008.
	S PERKOVICH	25	PERSONNEL S PERKOVICH a) Seeking Assistant Treasurer to send correspondence to donors and maintain donor/sponsor files. Perkovich will work with Kuntz to locate a volunteer for this position. b) Consideration of hiring of a Part Time Clerical Assistant This awaits a response on our seeking an office facility within Palm Coast.
	G GRUBE	31	MEMBERSHIP – J SBORDONE CHAIRPERSON - K SANBORN Membership is 1,613. We await a major event in order to boost our membership activities.
	G GRUBE	32	MEMBERSHIP BENEFITS G GRUBE
	G GRUBE	33	PRESENTATIONS - G GRUBE CO-CHAIRS - L JODREY, T LENET
	G GRUBE	34	AFFILIATIONS M STETLER
	G GRUBE	35	SPECIAL PROJECTS G GRUBE
	G GRUBE	36	POSTAGE / MAILINGS G GRUBE
	G GRUBE	37	RECORDS MAINTENANCE - G GRUBE ASSISTANT - J AMUSO.
	G GRUBE	38	SUNSHINE- D LIBERATORE CO-CHAIRS - J BISCACCIO + E FUSCO There was a discussion about a budget for this committee. It was determined that we should get blank cards similar to our thank you cards and request the committee to handwrite notes of condolence or get well as appropriate.
	Committees 31-38		Please see attached notes from G. Grube’s meeting with members of his committees.
	L KUNTZ	41	FINANCE L KUNTZ We will consider the Expense Approval proposal at our next meeting.
	S DUNWOODY	51	PUBLICITY S DUNWOODY Dunwoody shared information about the recent distribution of media releases.
	J KWIATKOWSKI	72	PARADES/SHOWAND FESTIVAL APPLICATIONS J KWIATKOWSKI It was unanimously agreed to add Show and Festival Applications to this Committee. Motion by Perkovich, second by Corum.
E	MISCELLANEOUS		a) Need for office space J GRUBE
			b) Suggestion that we plan to distribute our logo in decal form to our members for their cars and/or homes. L FLORENCE Florence is seeking proposals for a decal or other giveaway that can be sent with our dues letter and used to further our visibility in the community.

			c) Peelers – There was further review of this fundraising proposal made by Guest Jack Abshire. A list of additional restaurants was developed to be shared with him. Grube prepared a detailed list of points to be clarified by JA as he seeks to modify the peeler for consideration by the PCFFAE.
F	COMMENTS		a) Request for an earlier starting time for XC meetings S DUNWOODY Approved for the XC meetings through 2008.
G	ADJOURNMENT		G GRUBE